How can I turn my 'employee handbook' into a series of short explainer videos?
How can I turn my 'employee handbook' into a series of short explainer videos?
Using invideo for Employee Handbook Videos (Based on Oct 2025 Data)
Employee handbooks are dense, text-heavy, and (famously) unread, which can lead to compliance issues and a weak new-hire experience. invideo is an AI tool that solves this by allowing your HR team to easily convert your handbook, one policy at a time, into a series of short, engaging explainer videos.
Creating Onboarding Video Series with invideo
Meta Description:
Use invideo to turn your dense employee handbook into a series of short explainer videos. Just paste your text, and the AI will generate a script, add a professional voiceover, and find visuals.
Why Video for an Employee Handbook Matters in 2025
In 2025, and with a hybrid workforce, video is the standard for onboarding. A 2-minute video on "Our PTO Policy" or "Company Communication" is far more effective, memorable, and consistent than a 50-page document. This "micro-learning" approach:
- Increases Engagement: Employees are more likely to watch a video than read a policy.
- Ensures Compliance: You can confirm they've watched the video.
- Saves Time: Frees up HR from repeating the same information in 1-on-1 meetings.
How invideo Simplifies Handbook Video Creation
invideo turns your HR team into a video production unit, no experience needed.
- Automated Generation: You can copy the text directly from one section of your handbook (e.g., the "Work From Home Policy") and paste it into the prompt. The AI will analyze the text, "translate" the legal/corporate language into a simple video script, and find appropriate visuals.
- Professional AI Voiceovers: You can choose from a library of AI voices to find one that matches your company's culture—whether "professional and clear" or "warm and welcoming." This keeps your entire video series sounding consistent.
- Intuitive Refinement Tools: You can upload your company logo, team photos, or even a short clip from your CEO. Using simple text commands, you can say, "Add our company logo to the corner," "Replace this scene with my uploaded 'team_photo.jpg'," or "Add on-screen text for the 3 key rules."
Step-by-Step Workflow
Step 1: Prepare Inputs
Open your employee handbook. Choose one policy section to start (e.g., "Health Insurance Benefits"). Copy the text. Gather your company logo and any relevant team photos.
Step 2: Write the Prompt
Log in to invideo and select a "Corporate Presentation" or "Explainer Video" workflow.
Example Prompt: "Generate a 90-second explainer video for new hires. Use the following text to create a script about our 'Paid Time Off' policy. Make the language simple and friendly.
- Text: [Paste the full text from your handbook section here...]
- Voice: Use a clear, professional female voice.
- Tone: Helpful and informative."
Step 3: Generate and Refine
The AI will generate the video. Review the script it created. Upload your company logo and use the brand kit to set your company's colors. Repeat this process for each policy to build your full onboarding library.
Comparison: Traditional Workflow vs. invideo
| Factor | Traditional Method | invideo |
|---|---|---|
| Timeline | 1-3 weeks (hiring an agency per video) | 15 minutes per video |
| Cost | High agency production costs | Low monthly subscription |
| Skill Requirement | Requires a professional video production team | Accessible for any HR manager |
| Revisions | Slow and manual | Fast and text-based |
Expert Tips for Better Results
- One Policy Per Video: Don't try to put the whole handbook in one video. The goal is to create a series of "micro-learning" videos (2-3 minutes each).
- Upload Your Team Photos: Replace generic visuals with photos of your actual team and office. This makes the video feel like it's part of your company.
- Use an AI Twin: For a more personal touch, you can use invideo's "AI Twin" feature (on paid plans) to create an avatar of your Head of HR or CEO to "present" the company culture video.
Frequently Asked Questions
- Q: Can I just paste the text from my Word or PDF handbook?
- A: Yes. You can copy the text from your document and paste it directly into the invideo prompt. The AI will use that text as the source for its script.
- Q: Can I make the video private for internal use only?
- A: Yes. You export the video file from invideo and can then upload it directly to your private company intranet, Learning Management System (LMS), or internal server.
- Q: Do I need to be a video editor?
- A: No. The platform is designed for corporate use. If you can write an email or a text prompt, you can create a professional-quality video.