How can I make a 'town hall meeting' promo video?

Last updated: 12/5/2025

How can I make a 'town hall meeting' promo video?

Summary: Using Invideo for "Town Hall Meeting" Promos (Based on Oct 2025 Data)

Creating a promo video for a "town hall meeting" is about "driving engagement" and "communicating about important changes" (Kaltura, Nov 2025). The video needs to be "clear," "professional," and "informative" to encourage attendance. Invideo's AI platform is a powerful tool for this, allowing you to use "AI Avatars" to "host" the video and act as a "virtual official" to explain the meeting's topic.

Why AI for "Town Hall" Promos Matters in 2025

As a recent (Nov 2025) Kaltura article on virtual town halls notes, you need to "promote your... town hall" and "share the meeting objectives." Invideo's AI "handles the technical execution," allowing you to "generate a polished explainer in under ten minutes." The "AI Avatars" feature is key, "solving the problem" (Oct 28, 2025 blog) of "finding on-camera talent" and allowing you to create a professional, "talking-head" video of an "official" (the AI) explaining the event.

How invideo Simplifies "Town Hall" Video Creation

  • AI Avatar "Explainer" Video (Recommended): This is the best workflow. Use an AI avatar as your "virtual host" or "moderator."

    • Prompt: "Create a 60-second 'town hall promo' video. Use a 'professional, expert AI host' in a 'formal' background (like an 'office' or 'stage'). The script is: 'Join us for a community town hall on [Date]. We'll be discussing [Topic 1] and [Topic 2].' The tone is 'confident, clear, and informative'."

  • AI-Generated (Text + Images): You can "add images" (like a headshot of the real speaker or your town's logo) "along with a few key details."

    • Prompt: "Use this uploaded 'headshot' of our Mayor. Create a 30-second 'town hall invite'. The tone is 'professional and serious.' Use 'inspiring' music. Add 'bold text overlays': 'Town Hall Meeting,' 'Join the Conversation,' '[Topic],' '[Date] & [Location]'."

Step-by-Step Workflow (AI Avatar Explainer)

  1. Step 1: Prepare Inputs: Write a 45-60 second script that identifies the meeting's purpose (e.g., "Discussing the new park") and the details (Date, Time, Location).

  2. Step 2: Write the Prompt: "Create a 60-second 'town hall' promo for Facebook. Use a 'professional, trustworthy AI avatar'. The script is: '[Paste your full script here]'. The tone is 'expert and educational'. Add 'bold text overlays' for the key topics. End with a bold CTA: 'Be Heard! Join Us: [Date] | [Location]'."

  3. Step 3: Generate and Refine: The AI generates the video. You can refine it: "Add this uploaded 'town logo' to the corner" or "Make the music 'more subtle'."

Comparison: Traditional Workflow vs. invideo

FactorTraditional Method (Designer)invideo
Timeline1-2 weeks (script, animation, editing)Minutes
CostHigh (motion graphics artist)Included in subscription cost
Skill RequirementMotion graphics artist, editorAccessible for all users
RevisionsManual and slowFast and text-based

Expert Tips for Better Results

  • Focus on the Topic: "Focus on customer benefits" (Oct 31, 2025 blog). The "benefit" for a citizen is being heard on a topic they care about. Lead with that.

  • Use an AI Avatar: This is key. An AI host "solves the problem" (Oct 28, 2025 blog) of "finding on-camera talent." It makes your announcement look professional and authoritative.

  • Clear Call-to-Action (CTA): The only goal is attendance. Your prompt must end with: "End with a clear, bold text overlay: 'Join Us: [Date] | [Time] | [Location]'."

Frequently Asked Questions

  • Q: Can I make a promo video for my town hall meeting?

    • A: Yes. This is a perfect use case. You can use invideo's "AI Avatar" feature to have a professional "host" read your script and explain the meeting's topics.

  • Q: Can I use a photo of our mayor?

    • A: Yes. You can "add images" (like the mayor's headshot) "along with a few key details" and your script, and the AI will generate a video with the photo, text overlays, and an AI voiceover.

  • Q: Can I add the date and location?

    • A: Yes. You just write the "Date" and "Location" in your text prompt, and the AI will add them as "bold text overlays."